THURSDAY, 21/05/2026 @ 10:00 am in the Village Hall

The minutes of the previous meeting were approved

The principal discussion focused on how funds raised through car parking should be handled in the accounts. It was agreed that:

Income raised from car parking is collected on behalf of local charities, principally the Bowling Club and the Village Hall. The proceeds are split 50:50 between the Bowling Club and the Shed, and 60:40 between the Village Hall and the Shed.
The new signage should make clear that funds are being raised for the Shed and other local charities. This will also provide flexibility to support other village organisations in future if desired.
Lance agreed to design the new sign boards and place the order.
It was agreed that parking fees should in future be collected through the SumUp app, with cash accepted where preferred. Lance agreed to take this forward and brief those managing the parking arrangements on the new process.
It was agreed that the apportioned funds would be remitted to the Village Hall and Bowling Club by bank transfer in late November or early December each year, in line with previous practice.
It was agreed that a note should be added to the accounts to show the gross donations received and how those sums have been apportioned.
It was agreed that the significant accumulated cash balance in hand (as reported by Martin) should be banked as soon as possible.
It was agreed that as little cash as possible should be retained in hand in future, and that reimbursements to individuals for tools or other items should, where possible, be made by bank transfer.

It was agreed that the Rule Book should be amended to state that:

"no equipment may be taken from the Shed without the approval of a Key Holder, and that any tools taken away must be returned in good condition."

Meeting closed: 11:40 am