MINUTES

Inaugural Meeting of the Trustees and Management Committee
25/01/2024 @ 12:00 in The Shed

1.Members present:

Elaine Marsh,
Stuart Purdie,
Martin Megson,
Lance Garrard,
Olly Brown,
Chris Andrews,
Bob McGovern.
Jean McIntosh

2.Confirmation of roles within the Management Committee

In addition to the roles already agreed, members will take on the following day-to-day roles:
Parking – Olly and Chris
Maintenance – Olly
Procurement/buying – Olly and Chris
Membership – Jean
H & S – Olly and Chris
Website – Bob and Lance
Property – Stuart and Lance

3.Update on CIO application and funding:

The CIO application form was previously circulated to the group.

The CIO application has been submitted and we are awaiting approval of our registration from the Charities Commission.

Funding for the purchase of the Shed has not yet been agreed. Stuart will follow this up with Nicky Ruddick, Community First, and report back to the next meeting.

It was agreed that we will need a contingency plan if we are unable to get sufficient funds together by end of April

4.Communication between Shed members and Trustees / Management Committee

It was agreed that we would circulate minutes for approval and try to place them on the Shed noticeboard within one week of every meeting

5.Arrangements for transfer of financial control

It was agreed that:

Martin should complete the changes with the bank.

The signatories for cheques should be Martin, Olly and Bob with a requirement for two of the three signatures for each transaction

6.Liaison with Village Hall Committee and funders:

It was agreed that:

Stuart will be the main point of contact between the Shed and the MC/Trustees of the Village Hall.

Stuart will negotiate the arrangements for the lease between the Village Hall and Shed and will call on the expertise of Lance in this matter.

Stuart will discuss interim arrangements with the Scout Association and the Village Hall if funding is not in place by May 2024.

Stuart will report back on progress at the next meeting.

7.Communication between Shed members and Trustees / Management Committee

In addition to the Noticeboard, it was agreed that we should purchase and maintain a domain name for a website. Lance will take this forward and Bob will eventually maintain it.

8.The committee approved the following documents:

Code of Conduct for Shed members.
Contact Form
Emergency Contact Form